MembershipWhen you join the SCFHA you will enjoy the benefits of a monthly newsletter, news flashes, a yearly photo calender with our members horses featured and much more. We meet frequently and share food, fun and information. Membership Fees Full Member 〜 $35.00/year Member of KFPS/FHANA in good standing who is not a full member of another FHANA Chapter. Full members have voting rights and are allowed to run for board positions.
Membership renewal is January 31 of every year. If you are joining as a new member after August 1st, only half of the membership is required for the balance of that year. To join the SCFHA, please print and complete the form below. Make check out to SCFHA and mail your form and check to: Rebecca McKeever
South Central Friesian Horse Association ARTICLE I: Name, Legal Authority and Qualification for Membership 1. The name of the Club shall be “South Central Friesian Horse Association,” hereafter referred to as the SCFHA. 2. Membership of the SCFHA is open to anyone with an interest in the Friesian horse. ARTICLE II: Goals of the SCFHA and Manner of Achieving Same. Our purpose is to promote the Friesian breed and the FPS Registry by providing a platform for breed specific information, education, recreation, and sharing in a common love of the Friesian horse. 1. SCFHA will accomplish this goal by recognizing all the rules, regulations and statutes established by “Het Friesch Paarden Stamboek” (FPS), which is the Friesian horse stud book authority in the Netherlands and its North American affiliate, the Friesian Horse Association of North America (FHANA). We will promote and support our stud book. 2. Because of geographical and language difficulties, FHANA (Friesian Horse Association of North America) will negotiate procedures with the FPS to provide members of FHANA with facilities to register purebred horses and have them judged in accordance with FPS standards. The SCFHA will abide by the Rules and Regulations for Chapters affiliated with FHANA, hereafter referred to as Rules and Regulations. 3. The SCFHA will provide social activities to unite the South Central states’ Friesian horse owners and enthusiasts and will provide a contact for the FHANA. ARTICLE III: Membership, Conditions of Entry and Termination. 1. There shall be two categories of members, namely: a. Full Membership a. FULL MEMBERSHIP: One or more members of a family who are citizens or residents within the United States of America or Canada and are members of FHANA can become a Full Member of the SCFHA. The family must be in good standing with FHANA and adheres to our pure breeding guidelines in accordance with the FPS / FHANA. Any use of our name and logo needs to be used in conjunction with promoting FPS / FHANA horses. For the purpose of this category, a family is defined as husband and/or wife and children under the age of eighteen (18) years. A family in good standing is entitled to one vote in SCFHA proceedings and one member of the family who is at least eighteen (18) years old is eligible for election to the Board. A full member of another FHANA chapter may not be a full member of the SCFHA. b. ASSOCIATE MEMBERSHIP: Any person who has an interest in the Friesian horse, who is a non-FHANA member, or is a Full member of another FHANA chapter can become an Associate Member of the SCFHA. An Associate Member is not entitled to vote in SCFHA proceedings and is not eligible for election to the Board. 2. Any member wishing to resign from the SCFHA shall give notice to that effect in writing to the Secretary. The SCFHA will accept the resignation upon receipt of any outstanding fees and assessments. 3. Membership may be suspended or terminated at the request of the Board or by request and vote of the membership. a. A member who violates any rule or regulation as specified in the Bylaws of the SCFHA or for the time being in force in approved Rules and Regulations, or deals unfairly with the SCFHA or its members, or fails to fulfill obligations including payment of fees and or assessments, is liable to be suspended from all or any of the privileges of the SCFHA for such period or periods as the Board determines, or be expelled by the Board. A member so charged must be given at least thirty (30) days notice of the meeting at which the Board will consider the suspension or expulsion. b. Any three members in good standing and entitled to vote can request a motion at the next membership meeting to suspend or terminate a member who is considered guilty of conduct unbecoming a member of the SCFHA. A member so charged has the right to appear before the Board as well as the membership to make proper defense. On receipt of the request for such motion, the Secretary on behalf of the Board must notify the member so charged at least thirty (30) days prior to the meeting of the Board and the membership meeting which will consider the suspension or termination. At least one member making the charge must be present in person to propose the motion at the said membership meeting. In the event that the member so charged is unable to be present at the membership meeting at which the motion for the suspension or termination is passed, the member has the right to appeal the decision at the next membership meeting. 4. Suspension or termination of membership, whether voluntary or involuntary, does not release a member from the liability for any fees or assessments. . ARTICLE IV: President, Vice President, Secretary, Treasurer, Past President, two Board Members At-Large: Their powers, duties, and terms of office, nomination/election, retirement and removal. 1. The SCFHA shall be governed by a Board consisting of a President, Vice President, Secretary, Treasurer, Past President, and two Board Members at Large. 2. The Board is responsible for managing the business of the SCFHA as to achieve its goals by exercising all such powers of the SCFHA as outlined by these Bylaws and for the time being in force in approved Rules and Regulations. Without limiting the generality of the foregoing, the Board shall exercise the following powers: a. To maintain the Rules and Regulations which govern the routine affairs of the SCFHA. Additions or alteration will be proposed by the Board in accordance with Article VII.2. b. To designate the bank of the SCFHA and to determine from time to time who shall have signing authority for transactions involving the bank account or account of the SCFHA. c. To institute, conduct, defend, compound or abandon any legal proceeding by or against the SCFHA or the Board or staff or otherwise concerning the affairs of the SCFHA and also to compound and allow time for payment or settlement of any debts due and of any claims or demands by or against the SCFHA. 3. The duties of the Board shall be as follows: a. The President shall preside at all Board and membership meetings of the SCFHA, enforce the Bylaws and the Rules and Regulations and generally supervise the affairs of the SCFHA. b. The Vice President shall officiate in the absence of the President and assist the President in the discharge of his duties. c. The Secretary shall assist board in duties and during every meeting of the Board and/or membership meetings, minutes shall be kept. Both the President and the Secretary shall affix their signatures to the minutes after the minutes have been officially accepted by the Board. d. The Treasurer shall monitor and oversee all financial transactions and records of the account of the SCFHA and shall recommend appropriate audits. e. The Board-at-large shall take a leadership role in maintaining the Bylaws, the Rules and Regulations, the Regional boundaries and other duties as determined from time to time by the President. f. The Board shall appoint a FHANA chapter representative and a FHANA chapter contact. 4. The Board may delegate any of the powers to committees consisting of members in good standing and eligible for election to the Board as they determine necessary. 5. Beginning January 1, 2011, the term of office of the Board shall be 2 year terms. Initial terms of board members shall be set on opposite years to help promote stability. Initial board terms will be as follows: a. President, Secretary, and 3rd Board Position shall be elected to a 2-year term. Following the initial term, these positions will be 2 year terms. b. Vice President, Treasurer, 1st Board Position, and 2nd Board Position shall be elected to a 1 year term. Following the initial term, these positions will be 2 year terms. c. Elected Board Members shall be elected individually on opposite years. d. Retiring Board members are eligible for re-election. 6. The election of the Board shall be conducted as follows: a. Sixty (60) days prior to the day fixed by the Board for the Annual General Meeting, SCFHA shall mail or e-mail to each member a notice that the SCFHA will receive nominations for the Board, up to a date specified in such notice, but which will be no sooner than twenty days before the date set for the said General Meeting. b. Members shall vote (one vote per family) for the election of the Board by completing the ballot. c. Should a tie vote occur, the President or Secretary shall have a casting vote to determine who shall be elected and will so certify. d. The results of the election shall be announced at the Annual General Meeting. 7. In the event that any Board member is unable to complete his/her term on office or is removed from office, the Board may at their discretion appoint another member to temporarily fill the vacancy until an alternate is elected at the next General Meeting.
1. The Board shall cause true accounts to be kept of the sums of money received and expended by the SCFHA and the matters in respect of which such receipts and expenditures take place. The books shall be kept by the Treasurer and shall always be open to the inspection of the Board. 2. At the General Meeting prior to the financial year-end, the Board may appoint two members to audit the accounts of the SCFHA. Any such audit will be considered by the membership at the next general meeting. 3. The financial year of the SCFHA shall terminate on the 31st day of January in each year or on such other date as the Board may from time to time determine by resolution. ARTICLE VI: Meetings 1. Meetings of the membership shall be held in every calendar year at such time and place as the Board may appoint. 2. The business of the SCFHA Annual General Meeting shall be to receive and consider all old and new business, closing out the old year and starting new, the election of Board members and to announce the results of the election and audit. 3. The Board shall meet at least once annually in conjunction with the Annual General Meeting and as often as necessary for transaction business. 4. A quorum shall be defined for the purposes of the Board to take action shall consist of four (4) Board Members or the majority of Board Member positions occupied at that time. A quorum for General Membership meetings shall consist of the Full Members who are present. 5. At all meetings of the Board, proxies are not permitted. 6. Parliamentary Authority: The current edition of “Robert’s Rules of Order” shall be used as a reference for procedure at all membership and board meetings when not in conflict with these Bylaws. Failure to comply with “Robert’s Rules of Order shall not invalidate or adversely affect any action taken in good faith by the Board.
1. Any member in good standing and entitled to vote who has a new article to propose or a suggestion to alter an existing article in the Bylaws, must present it to the Board and membership in writing at the SCFHA Annual General Meeting. After discussion, the exact wording of the amendment to the article will be adopted by a majority vote of two thirds (2/3) of the votes cast by members present at the meeting, in good standing and entitled to vote. 2. Any addition or alterations to the Rules and Regulations proposed by the Board or a member in good standing and entitled to vote, shall be discussed at the Annual General Meeting, amended as deemed necessary, and adopted by a majority vote of two thirds (2/3) of the votes cast by members present at the meeting, in good standing and entitled to vote. ARTICLE VIII: Judging, Purpose, Eligibility, and Presentation. 1. The annual judging conducted by the FPS has as its primary purpose the evaluation and selection of Friesian breeding stock. Certain categories of horses may be evaluated for premium awards and adult Friesians may be evaluated for promotion to the studbooks and to the registers of status/predicates. 2. Eligibility and evaluation will be in accordance with the Rules and Regulations set by FPS and FHANA. 3. Presentation of horses will be in accordance with the Rules and Regulations set by FPS and FHANA. Bylaws of the South Central Friesian Horse Association, February 4, 2010
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